Texas Tech University Senior Business Assistant in Lubbock, Texas

Senior Business Assistant

Requisition ID 10963BR

Work Location Lubbock

Org Level 1 Texas Tech University

Campus Texas Tech University

Department University Student Housing

Position Description Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as: planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based upon overall operation effectiveness.

Major/Essential Functions

  • Serve in a public relations role by providing information to callers and answering questions requiring information on policies, procedures, regulations.

  • Prepare ePersonnel Action Forms; record and review submitted forms for accuracy.

  • Assist new staff with personnel/payroll forms.

  • Process semi-monthly payrolls.

  • Maintain records such as payroll, departmental databases, and other files.

  • Ensure information is forwarded to appropriate offices or personnel.

  • Compose correspondence that requires knowledge of departmental policies and procedures; compile reports, letters or other correspondence as needed.

  • Assure confidentiality of information or files is maintained appropriately.

  • Organize and supervise student workers by assigning daily tasks.

  • Assist in training staff on procedures and policies; develop presentations when needed to train staff; schedule training, refresher training, and developmental training for employees.

  • Generate reports as needed.

Occasional Duties

Required Qualifications A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

This is a Security Sensitive Level II Position: Applications for this position will be subject to a criminal background check and may be required to be fingerprinted. Applicants will be subject to drug and alcohol testing after a conditional offer of employment has been extended but before employment can be confirmed. The offer of employment is contingent upon the candidate passing the drug test. Employees in Level II positions are subject to a post-accident drug testing.

Preferred Qualifications

  • Previous experience processing payrolls. Knowledge and practice preparing ePafs.

  • Should be qualified in advanced communication, organization and administrative skills.

  • Be able to develop positive working relationships and have knowledge of office practices and procedures.

  • Have an understanding of Banner, Cognos and Xtender, and Microsoft Office, including Outlook and Excel.

  • Have computer skills.

  • Ability to be on time to work.

  • Have the ability to perform mathematical calculations and/or verify information accurately.

  • Have the ability to coordinate work with other employees, provide instruction, or supervise as assigned.

  • Be flexible and adaptable to changes; and must be able to keep information confidential.

EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Does this position work in a research laboratory? No

Required Attachments Cover Letter

Resume / CV

Job Type Full Time

Pay Basis Hourly

Minimum Hire Rate 10.65

Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required None

Shift Day

Schedule Details 8:00 a.m. to 5:00 p.m.

Grant Funded? No

Job Group Clerical/Secretarial

Removal Date 10/05/2017